"In the cloud."
It's becoming a common phrase, especially in healthcare as more data gets shifted to digital format and software programs are increasingly web-based. While cloud-based technology, in general, is gaining popularity, transcription is one area that has largely remained untapped.
Here are five benefits of using cloud-based transcription in your hospital or practice.
Prior to cloud-based applications, most programs required files to be downloaded directly to the computer system or hard drive. These files — often bulky and data-heavy — were time-consuming to download and sometimes incompatible with the system and other technology.
Web-based transcription applications are much more streamlined and lightweight, requiring only a quick download and minimizing the need for a dedicated IT person or department.
2. Access from nearly any device.
Accessibility is a key consideration. In 2013, nearly 75 percent of physicians were using a mobile device in their practice. Not being tied down to a desktop computer and having the ability to upload dictation files from any device is imperative.
Cloud-based transcription is typically compatible with several mobile devices, including iOS and Android, as well as desktop configurations. Being able to upload files from any device contributes to an overall improvement in turnaround time.
3. 24/7/365 availability.
Physicians' hours often extend beyond the traditional 9-5. Having transcribed files available for review — at the literal touch of a button especially through the software's mobile app — is a significant benefit of cloud-based transcription.
Not only are physicians able to submit dictation at any time, they can simultaneously review, edit, and sign transcribed files as well. Having 24/7/365 availability means physicians gain more control over their workflow and can quickly access files when and if needed.
Cost, and return on investment, are always top concerns when implementing any new technology. Cloud-based transcription results in a more efficient process, thereby offering several cost-saving benefits.
Physicians upload their dictations from virtually any place, at any time. Depending on the transcription vendor, those files are often transcribed within 24 hours or less. Plus, many vendors provide integration with the EMR, allowing transcribed files to automatically flow into patients' records and skip the step of manually adding them.
Orthopaedic and Sports Medicine of Erie realized a 20 percent savings in transcription costs by implementing cloud-based transcription.
5. HIPAA-compliant and secure.
Given the negative impact of even a small HIPAA breach, security and compliance are necessary components of any cloud-based software. Fortunately, most transcription vendors have taken steps to ensure their software is HIPAA-compliant and secure.
Nuance's Clinic 360 | Transcription software, for example, is one such web-based solution that satisfies the strict HIPAA-compliance guidelines.
Have you used cloud-based transcription? Why or why not? Please join the conversation below.